Here’s a Quick Reference Guide for Outlook Webmail (Outlook on the Web / OWA), organized in a table format for clarity. This cheat sheet covers key shortcuts, navigation, and essential features:
📬 Outlook Webmail Quick Reference Guide
| Action | Shortcut / Steps | Description |
|---|---|---|
| New Email | N or Shift + C | Create a new email message |
| Send Email | Ctrl + Enter | Send the current email |
| Reply | R | Reply to sender |
| Reply All | Shift + R | Reply to all recipients |
| Forward | F | Forward the current email |
| Delete Email | Delete | Delete selected email |
| Archive Email | E | Archive selected email |
| Mark as Read/Unread | Q / U | Mark email as read or unread |
| Flag/Unflag | Insert | Toggle flag on selected message |
| Search Mail | / or click 🔍 | Focus search bar to search mail |
| Open Settings | Click ⚙️ (top-right) | Open settings panel |
| Navigate Mail | Ctrl + . / Ctrl + , | Move between mail and calendar |
| Open Calendar | Click calendar icon or Ctrl + 2 | Switch to calendar |
| Open People (Contacts) | Ctrl + 3 | Switch to People tab |
| Open Tasks / To Do | Ctrl + 4 | View Tasks or Microsoft To Do |
| Move to Folder | V | Move selected message to folder |
| Open Options | Alt + Q | Search settings and commands |
🧠Navigation Tips
- Focused Inbox: Separates important emails from others; toggle under Settings → Focused Inbox.
- Sweep: Use to clean up repetitive emails—found under the toolbar above message list.
- Pin Emails: Click the pin đź“Ś icon to keep important messages at the top.
- Categories: Right-click an email → Categorize → Choose color label.
- Filters: Use the Filter button above inbox to sort by unread, flagged, etc.
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