Here’s a complete list of Microsoft Outlook 365 keyboard shortcuts for Windows and macOS. These cover common tasks across mail, calendar, contacts, and tasks.
📨 Mail Shortcuts
| Action | Windows | Mac |
| New email | Ctrl + N | Command (⌘) + N |
| Send email | Ctrl + Enter | Command (⌘) + Return |
| Reply | Ctrl + R | Command (⌘) + R |
| Reply All | Ctrl + Shift + R | Command (⌘) + Shift + R |
| Forward | Ctrl + F | Command (⌘) + J |
| Mark as read | Ctrl + Q | Command (⌘) + T |
| Mark as unread | Ctrl + U | Command (⌘) + Shift + T |
| Move to folder | Ctrl + Shift + V | Command (⌘) + Shift + M |
| Flag message | Ctrl + Shift + G | Command (⌘) + Shift + L |
| Delete | Delete | Command (⌘) + Delete |
| Archive | Backspace | Control (^) + E |
| Search | Ctrl + E or F3 | Command (⌘) + Shift + F |
| Open selected item | Enter | Return |
📅 Calendar Shortcuts
| Action | Windows | Mac |
| New appointment | Ctrl + N | Command (⌘) + N |
| New meeting | Ctrl + Shift + Q | Command (⌘) + Shift + M |
| Go to today | Ctrl + T | Command (⌘) + T |
| Go to calendar view | Ctrl + 2 | Command (⌘) + 2 |
| Day view | Ctrl + Alt + 1 | Command (⌘) + Option + 1 |
| Work week view | Ctrl + Alt + 2 | Command (⌘) + Option + 2 |
| Week view | Ctrl + Alt + 3 | Command (⌘) + Option + 3 |
| Month view | Ctrl + Alt + 4 | Command (⌘) + Option + 4 |
👤 Contacts Shortcuts
| Action | Windows | Mac |
| New contact | Ctrl + Shift + C | Command (⌘) + Shift + C |
| Search contacts | F3 | Command (⌘) + Shift + F |
| Open contacts | Ctrl + 3 | Command (⌘) + 3 |
✅ Tasks Shortcuts
| Action | Windows | Mac |
| New task | Ctrl + Shift + K | Command (⌘) + Shift + K |
| Mark complete | Ctrl + D | Command (⌘) + D |
| Flag for follow-up | Ctrl + Shift + G | Command (⌘) + Shift + L |
| Open Tasks | Ctrl + 4 | Command (⌘) + 4 |
🔁 Navigation Shortcuts
| Action | Windows | Mac |
| Mail view | Ctrl + 1 | Command (⌘) + 1 |
| Calendar view | Ctrl + 2 | Command (⌘) + 2 |
| Contacts view | Ctrl + 3 | Command (⌘) + 3 |
| Tasks view | Ctrl + 4 | Command (⌘) + 4 |
| Notes view | Ctrl + 5 | Command (⌘) + 5 |
| Folder list view | Ctrl + 6 | Command (⌘) + 6 |
| Shortcuts view | Ctrl + 7 | — |
| Switch between panes | F6 | Tab |
| Open navigation pane | Ctrl + 1 (again) | Command (⌘) + 1 |
✏️ Editing & Formatting Shortcuts
| Action | Windows | Mac |
| Bold | Ctrl + B | Command (⌘) + B |
| Italic | Ctrl + I | Command (⌘) + I |
| Underline | Ctrl + U | Command (⌘) + U |
| Copy | Ctrl + C | Command (⌘) + C |
| Cut | Ctrl + X | Command (⌘) + X |
| Paste | Ctrl + V | Command (⌘) + V |
| Undo | Ctrl + Z | Command (⌘) + Z |
| Redo | Ctrl + Y | Command (⌘) + Shift + Z |
I hope you find these shortcuts very usefull.
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